Calculate salaries for the entire workforce in one workflow.
Attendance & Payroll
Smart Attendance & Payroll Management System
One Click. Accurate Payroll. Complete Workforce Management.
Simplify employee attendance, salary calculation, and payroll processing with an integrated HR management solution. Automatically calculate employee salaries using attendance records, paid and unpaid leaves, overtime, incentives, bonuses, and applicable deductions.
With one-click payroll processing, HR teams can generate salary calculations for individual employees or the entire workforce, review exceptions, approve payroll, and generate payslips—all from one centralized platform.
248 salaries calculated
September 2026 · one click
September 2026 · one click
4 exceptions to review
Missing punches, unapproved OT
Missing punches, unapproved OT
Payslips ready
Publish after approval
Publish after approval
Sample data
Payroll period · 01 to 30 Sep 2026
September payroll run
Employees
248
Gross salary
₹96.43 L
Deductions
₹11.19 L
Net payable
₹85.24 L
- Attendance
- Calculated
- Review
- Approve
- Payslips
Net payable by department
- Sales · 64₹23.72 L
- Operations · 92₹22.18 L
- Engineering · 38₹21.06 L
- Support & admin · 54₹18.29 L
- Payable days7,214
- Overtime612 h
- Unpaid leave37 days
- Exceptions4
18 capabilities
Key Features
01 One-Click Payroll
One-Click Salary Calculation
- Calculate salaries for all employees in a selected payroll period with a single action.
- Calculate individual employee salaries or process payroll for an entire department or organization.
- Automatically consider attendance, payable days, approved leave, unpaid leave, overtime, and configured salary components.
- Apply employee-specific salary structures, allowances, incentives, bonuses, and deductions.
- Recalculate payroll when authorized corrections are made.
- Review calculation summaries and exceptions before final approval.
- Maintain a history of processed payroll periods.
From attendance to salary in one workflow: Reduce repetitive calculations and simplify monthly payroll processing.
Run payroll · 01 to 30 Sep 2026
Choose who to calculate
All employees · COPS Demo Pvt Ltd
248 employees · 4 departments · 2 locations
Processed payroll periods
- Aug 2026Locked
- Jul 2026Locked
- Jun 2026Locked
Salary structure
Priya Sharma · Sales Executive
Applied by grade: G3Department: SalesPermanent
Earnings / month
Basic salary₹25,000
HRA₹10,000
Special allowance₹7,400
IncentiveVariable
BonusAs approved
Deductions / month
Provident fund₹3,000
Professional tax₹200
TDS₹1,850
Other authorizedWhen applicable
CTC / year
₹5,44,800
Gross / month
₹42,400
Deductions
₹5,050
Net payable
₹37,350
Salary revisions
CTC ₹5,44,800 · current
Effective 01 Apr 2026 · annual revision
CTC ₹4,92,000
Effective 01 Apr 2025
02 Salary Structures
Employee Salary Structure Management
- Create and assign salary structures for each employee.
- Configure basic salary, HRA, allowances, incentives, bonuses, and other earnings.
- Configure applicable deductions, including provident fund, professional tax, TDS, and other authorized deductions.
- Support monthly, daily, hourly, and other configured pay structures.
- Maintain employee-specific salary revisions with effective dates.
- Manage CTC, gross salary, deductions, and net payable salary.
- Apply salary structures based on employee grade, designation, department, or employment type.
03 Attendance
Automated Attendance Management
- Record daily employee attendance through supported attendance methods.
- Integrate attendance devices, biometric systems, or supported access-control systems where available.
- Support web or mobile attendance check-in/check-out where enabled.
- Track present, absent, half-day, weekly off, holiday, and approved leave statuses.
- Record first check-in, last check-out, and total working hours where supported.
- Configure shift timings, grace periods, late arrivals, and early departures.
- Identify missing punches and attendance discrepancies.
- Allow authorized corrections with a reason and approval history.
Attendance · September 2026
Priya Sharma · General shift 09:30 to 18:30
MonTueWedThuFriSatSun
Present
Half-day
Approved leave
Unpaid leave
Weekly off
Holiday
Missing punch
Present
22.5
Leave
2.5
Payable
29
Biometric device
Mobile check-in
Web check-in
Access control
Working hours · 07 to 12 Sep
Priya Sharma · standard 9 h/day
Mon
9.0Tue
10.5Wed
CLThu
11.0Fri
9.5Sat
7.0
9.0Tue
10.5Wed
CLThu
11.0Fri
9.5Sat
7.0
Above 9 h counted as overtime · Short day per configured rule
Overtime requests
Approved overtime · 0 h at ₹150/h₹0
04 Hours & Overtime
Working Hours & Overtime Calculation
- Calculate daily and monthly working hours from valid attendance records.
- Configure standard working hours and overtime eligibility.
- Track overtime hours and route overtime requests for approval.
- Apply configurable overtime rates according to company policy and applicable law.
- Account for late arrivals, early departures, and short working hours according to configured rules.
- Maintain detailed working-time and overtime reports.
05 Leave
Leave Management
- Configure leave types such as casual leave, sick leave, earned leave, and other organization-defined categories.
- Set leave eligibility, accrual, carry-forward, and balance rules.
- Allow employees to submit leave applications.
- Enable managers to approve, reject, or request clarification on leave applications.
- Automatically reflect approved leaves in attendance records.
- Calculate paid and unpaid leave according to the assigned policy.
- View leave balances, leave history, and upcoming team absences.
Leave request · awaiting manager
Rahul Verma · Customer support
Casual
5 / 8
Sick
6 / 8
Earned
11.5
3 carried forward
Sick leave · 15 to 16 Oct · 2 days
Pending"Fever, doctor advised two days of rest. Will share the medical certificate on return."
Also away in the team those days: Meera Iyer (EL, 15 Oct)
Attendance, 15 to 16 Oct
Thu 15 · Scheduled
Fri 16 · Scheduled
Roster · 21 to 27 Sep
Weekly shift plan
| Employee | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|
MMorning 06:00 to 14:00
EEvening 14:00 to 22:00
NNight 22:00 to 06:00
GGeneral
FFlexible
WOWeekly off
06 Shifts & Rosters
Shift & Roster Management
- Create and assign employee shifts and work schedules.
- Configure fixed, rotational, flexible, and overnight shifts where supported.
- Manage weekly offs, holidays, and shift changes.
- Track shift-wise attendance and late arrivals.
- Maintain department-wise and location-wise rosters.
- Apply payroll rules based on assigned shifts and applicable policies.
07 Components
Payroll Components & Deductions
- Configure fixed and variable earnings, including allowances, incentives, commissions, and bonuses.
- Calculate applicable statutory and company-authorized deductions.
- Support advances, approved loan repayments, and other permitted deductions.
- Configure reimbursements and expense-related payments as separate payroll components where appropriate.
- Apply proration for joining, resignation, unpaid leave, or salary changes during a payroll period.
- Maintain a clear breakdown of earnings, deductions, and net salary.
- Support configurable rules for different employee categories.
September 2026 · components
Priya Sharma · switch items on or off
Earnings
Fixed pay (basic, HRA, allowance)₹42,400
Deductions
PF, PT & TDS₹5,050
Unpaid leave (1 day, prorated)₹1,413
Gross earnings
₹47,100
Deductions
₹8,463
Net salary
₹38,637
Travel reimbursement of ₹2,150 is paid as a separate component, outside taxable salary.
Payslip · September 2026
COPS Demo Pvt Ltd · Mumbai
Employee
Priya Sharma
ID
EMP-1042
Period
01 to 30 Sep
Payable days
29 of 30
Earnings
Basic salary25,000
HRA10,000
Special allowance7,400
Sales incentive3,500
Overtime1,200
Total earnings47,100
Deductions
Provident fund3,000
Professional tax200
TDS1,850
Loss of pay (1 day)1,413
Advance recovery2,000
Total deductions8,463
Net salary
₹38,637
08 Payslips
Payslip Generation & Distribution
- Generate detailed payslips after payroll approval.
- Include salary period, earnings, deductions, payable days, and net salary.
- Generate payslips individually or in bulk.
- Provide secure employee access to payslips through the employee portal where enabled.
- Support PDF downloads and controlled distribution.
- Maintain historical payslips for authorized users.
09 Approval & Locking
Payroll Approval & Locking
- Configure payroll review and approval workflows.
- Allow HR and finance teams to verify salary calculations before release.
- Highlight missing attendance, unapproved overtime, incomplete salary details, and unusual deductions.
- Lock approved payroll periods to prevent unauthorized changes.
- Record approved adjustments and authorized post-processing corrections.
- Maintain an audit trail of payroll actions and approvals.
September 2026 · review before release
Resolve flags, then approve
- HR review
- Finance check
- Approve & lock
4 items left to resolve
Audit trail
Payroll calculated · 248 employees
Anita Desai, HR · 28 Sep, 10:05
Attendance corrected for 3 employees, recalculated
Anita Desai, HR · 28 Sep, 11:40
10 Advances & Loans
Employee Advances & Loan Management
- Record employee salary advances and approved loans.
- Configure repayment schedules and permitted deduction amounts.
- Track outstanding balances and repayments.
- Include authorized instalments in the appropriate payroll period.
- Maintain employee-wise advance and loan statements.
Advances & loans · as of Sep 2026
Repayment statements
-
Arjun Nair · Personal loan
Active₹60,000 approved · ₹5,000 × 12 months from Jun 2026
4 of 12 instalments paid₹40,000 outstanding -
Priya Sharma · Salary advance
Active₹10,000 approved · ₹2,000 × 5 months from Aug 2026
2 of 5 instalments paid₹6,000 outstanding -
Kiran Rao · Salary advance
Closed₹8,000 approved · ₹4,000 × 2 months
Fully recovered in Aug 2026₹0 outstanding
September payroll includes ₹7,000 in authorized instalments for 2 employees.
Mid-period changes · September 2026
Joiners and exits
Ankit Joshi · Operations executive
Joined 16 Sep 2026 · monthly gross ₹30,000
Monthly gross₹30,000
Proration (15 of 30 days)× 0.5
Prorated gross₹15,000
11 Joiners & Exits
New Joiner & Full-and-Final Settlement
- Calculate salary for employees joining or leaving during a payroll period.
- Prorate salary according to configured joining and exit rules.
- Include approved leave adjustments, outstanding advances, recoveries, and other permitted settlement components.
- Support notice-period and leave-encashment calculations where applicable.
- Generate a full-and-final settlement statement for review and approval.
- Maintain a record of final settlement calculations and approvals.
12 Compliance
Statutory Compliance & Tax Support
- Configure payroll components for applicable statutory contributions, taxes, and deductions.
- Support relevant compliance calculations and reporting based on employee eligibility and current rules.
- Maintain employee tax declarations and eligible investment or deduction information where supported.
- Generate payroll-related reports for finance and compliance review.
- Update statutory rates and rules through controlled configuration or supported updates.
Compliance settings should be maintained according to current applicable laws, employee eligibility, and the organization's payroll policies.
Settings · statutory components
Configured for this organization
- Provident fundEmployee and employer contribution · 231 eligibleConfigured
- ESIApplied by wage eligibility · 41 employeesConfigured
- Professional taxState slabs · MaharashtraConfigured
- TDS & tax declarations186 of 248 declarations submitted62 pending
Rules last updated 01 Apr 2026 by payroll admin
Change log
Hi Priya
SampleChecked in 09:24 · General shift
October so far
9 / 10 days
Hours this week
18.5 h
Casual leave
3.5 left
Earned leave
9 left
September payslipNet ₹38,637 · PDF
Notifications
- Payslip availableSeptember 2026 · 01 Oct
- Leave approvedCasual leave, 09 Oct
- Missing check-out12 Oct · request a correction
- Bank details updateWaiting for HR approval
13 Self-Service
Employee Self-Service Portal
- Allow employees to view attendance records, working hours, and leave balances.
- Enable leave applications and attendance correction requests.
- Provide access to approved payslips and salary statements.
- Display salary structure information according to access permissions.
- Allow employees to update permitted personal and bank details through an approval workflow.
- Notify employees about attendance issues, leave decisions, and payslip availability.
14 Exceptions
Payroll Alerts & Exception Management
- Flag missing attendance records and incomplete check-in/check-out entries.
- Identify unapproved leave, overtime, or manual attendance adjustments.
- Alert authorized users to unusual salary changes, missing salary components, or unexpected deductions.
- Notify managers about pending approvals and payroll deadlines.
- Display errors that must be resolved before payroll can be finalized.
- Maintain a review log for payroll exceptions.
Exceptions · September 2026
Payroll deadline 30 Sep, 18:00
- Incomplete check-in/check-out2 employees · 24 Sep · blocks finalizationError
- Missing salary componentAnkit Joshi · no HRA in structureError
- Unapproved overtime3 employees · 6.5 h totalReview
- Unusual salary changeArjun Nair · deductions 40% higher than AugustReview
- Manual attendance adjustmentRahul Verma · 18 Sep · no approval yetReview
- Approval pending with FinanceReminder sent to Kavya Iyer · due 29 SepReminder
Review log: 9 exceptions resolved this period, each with reviewer and timestamp.
Payroll cost report
By department
Gross
₹96.43 L
Deductions
₹11.19 L
Net payroll
₹85.24 L
Overtime
₹1.18 L
Incentives
₹4.62 L
Attendance summary
Late arrivals
Leave utilization
Employee cost
15 Reports
Payroll Reports & Analytics
- Generate employee-wise and department-wise salary reports.
- View total gross salary, deductions, net payroll, overtime, and incentives.
- Generate attendance summaries, absence reports, late-arrival reports, and overtime reports.
- Compare payroll costs across departments and periods.
- Generate leave utilization and employee cost reports.
- Export authorized reports for finance, accounting, and management review.
- Support configurable reporting periods and filters.
16 Disbursement
Salary Disbursement & Bank File Support
- Generate payroll payment summaries after approval.
- Prepare bank transfer files or payment instructions where supported by the banking integration.
- Maintain payment status, transaction references, and reconciliation records where available.
- Identify failed or pending payments for follow-up.
- Keep salary calculation and actual payment status distinct.
Payment batch · September 2026
248 employees · ₹85,24,200
Paid
244
Pending
3
Failed
1
| Employee | Net | Reference | Status |
|---|---|---|---|
| Priya Sharma | ₹38,637 | UTR…48213 | Paid |
| Arjun Nair | ₹29,410 | UTR…48214 | Paid |
| Ankit Joshi | ₹13,620 | — | Pending |
| Imran Shaikh | ₹31,905 | Account closed | Failed |
Calculated: 248 | Paid: 244. Calculation and payment status are tracked separately.
PS
Sample data
Priya Sharma
EMP-1042 · Sales Executive
- Department
- Sales · Mumbai West
- Reporting manager
- Vikram Nair
- Joining date
- 12 Jun 2023
- Employment type
- Permanent
- Salary structure
- Sales G3 · from 01 Apr 2026
- Status
- Active
- Bank account
- •••• 4821
- PAN
- •••••••12K
Documents & history
Offer letter
ID proof
40 payslips
3 revisions
248Active
6Inactive
14Resigned
2Terminated
17 Employee Master
Employee Master & HR Records
- Maintain employee IDs, departments, designations, joining dates, employment types, and reporting managers.
- Store assigned salary structures and effective dates.
- Maintain permitted bank, tax, and payroll-related details securely.
- Support active, inactive, resigned, and terminated employee statuses.
- Maintain employee document records and payroll history according to access and retention policies.
18 Access & Security
Role-Based Access & Data Security
- Assign separate permissions to HR, payroll administrators, managers, finance teams, and employees.
- Restrict access to salary, bank, tax, and other sensitive records.
- Maintain audit logs for salary changes, attendance edits, approvals, and payroll processing.
- Protect payroll information through appropriate security controls.
- Configure data retention and authorized report exports.
Settings · roles & permissions
Who can see and do what
| Role | Attendance | Salary | Bank & tax | Approve | Export |
|---|---|---|---|---|---|
| HR | Edit | View | View | No | Own team |
| Payroll admin | View | Edit | Edit | Submit | All |
| Manager | Team | No | No | Leave, OT | No |
| Finance | No | View | View | Payroll | All |
| Employee | Own | Own | Own | No | No |
Audit log
- Salary structure revised · Arjun NairPayroll admin · 27 Sep, 16:20
- Attendance edited · 24 Sep, reason recordedHR · 28 Sep, 11:38
- Salary register exportedFinance · 30 Sep, 17:05
Why COPS 360
Business Benefits
Reduce manual attendance and payroll calculations.
Improve salary calculation consistency and transparency.
Simplify leave, shift, and overtime management.
Reduce payroll errors through exception checks and approval workflows.
Generate payslips and payroll reports more efficiently.
Improve employee access to attendance, leave, and salary information.
Support organized payroll records and compliance reviews.
Give management better visibility into workforce costs.
Your Monthly Payroll, Simplified
From attendance capture to salary calculation, approval, payslip generation, and payment reporting, manage your payroll workflow from one centralized platform.
One-Click Payroll. Accurate Calculations. Complete Control.