Improve visibility into working hours and digital activity.
Desktop Tracking
AI-Powered Desktop Tracking & Employee Productivity Monitoring System
Gain Visibility. Improve Accountability. Empower Productivity.
Monitor work activity, track working hours, and gain actionable insights into employee productivity with an intelligent desktop monitoring solution designed for modern businesses. Track application and website usage, analyze active and idle time, manage timesheets, and generate comprehensive reports—all from one centralized dashboard.
Screenshot captured
Interval set by admin · 10 min
Interval set by admin · 10 min
Idle period flagged
42 min · for review
42 min · for review
Timesheet approved
Week 41 · 40h 15m
Week 41 · 40h 15m
Sample data
Today · Product Engineering
Team activity overview
Active
6h 12m
Idle
0h 38m
Tracked
6h 50m
Time by categoryAvg per person
Productive 68%
Neutral 22%
Non-productive 10%
Active minutes per hour
9121518
- AR Ananya RaoVS Code · 1h 48m today Active
- KM Karthik MenonJira in Chrome · 52m today Active
- MI Meera IyerNo input for 14 min Idle
13 capabilities
Key Features
01 Usage Monitoring
Application & Website Monitoring
- Track websites accessed and applications used during working hours.
- Categorize applications and websites as productive, neutral, or non-productive based on administrator-defined rules.
- Analyze application usage and identify opportunities to improve work efficiency.
Productivity rules · Design team
Apps & websites used today
Select a category to change the rule. The split updates for everyone the rule applies to.
Today's split7h 20m tracked
PS
Sample data
Priya Shah
Tuesday, 13 Oct
9:0011:0013:0015:0018:00
Active
Idle
Manual entry
Break
Active time
6h 34m
Idle time
0h 46m
Total tracked
8h 05m
Manual entry · 45m Client call on phone, 14:30 to 15:15
Pending approval
Time by task
- Checkout redesign · TSK-2183h 10m
- Sprint review prep · TSK-2241h 55m
- Client support · TSK-2311h 29m
02 Time Tracking
Active, Idle & Working Time Tracking
- Record active time, idle time, and total tracked working hours.
- Support manual time entries where permitted.
- Track task-related time and gain visibility into daily work patterns.
03 Screenshots
Random Screenshot Monitoring
- Capture screenshots at configurable intervals to support activity reviews.
- Allow administrators to configure screenshot frequency and monitoring schedules.
- Apply role-based access and privacy controls to protect sensitive information.
Capture settings
SampleAbout 54 captures per 9-hour schedule, at random times within each interval.
ScheduleMon to Fri · 9:00 to 18:00
Who can viewReporting managerHR admin
Today's captures
Rahul VermaVisible only to authorized roles. Retained for 30 days.
04 Live Dashboard
Live Activity Dashboard
- View current monitoring status and available activity summaries from a centralized dashboard.
- Review employee activity, tracked time, and relevant productivity indicators.
- Help managers identify work patterns and follow up when necessary.
Live · updated 10:42
Customer Success team
| Employee | Status | Current app | Tracked | Productive |
|---|
05 Usage Patterns
Application Usage & Hourly Activity Heatmap
- Identify frequently used applications and websites.
- Visualize activity patterns through an hourly heatmap.
- Review focused time, idle periods, and attendance-related activity summaries.
Hourly activity · Finance team
Average active minutes per hour, week of 6 Oct
Fewer active minutes
More
Hover or tap a cell for details
Most used this week
- Microsoft Excel31h
- Tally ERP24h
- Outlook14h
- bank portal (web)9h
4h 52m
Focused / day
41m
Idle / day
96%
Attendance
06 Attendance
Attendance & Working Hours Management
- Track attendance information and working hours.
- Compare recorded activity with attendance and timesheet entries.
- Identify discrepancies that may require clarification or correction.
Attendance vs activity vs timesheet
Imran Shaikh · Week 41
| Day | Attendance | Activity | Timesheet | Check |
|---|---|---|---|---|
| Mon | 9:02 to 18:10 | 8h 21m | 8h 30m | Matches |
| Tue | 9:15 to 18:05 | 8h 02m | 8h 00m | Matches |
| Wed | 9:05 to 18:00 | 5h 40m | 8h 30m | 2h 50m gap |
| Thu | 8:58 to 17:55 | 8h 12m | 8h 15m | Matches |
| Fri | Not marked | 7h 48m | 8h 00m | No attendance |
2 discrepancies need clarification. Wednesday's gap may be offline work; ask Imran to add a note or a manual entry.
Timesheet approvals
Week 41 · 6 to 10 Oct
Submitted
3
Approved
9
Needs info
0
-
NK Neha Kapoor40h 15m · tracked 39h 30m + manual 45m Submitted
-
RV Rahul Verma38h 50m · all tracked Submitted
-
IS Imran Shaikh41h 15m · 2 discrepancies Submitted
Try it: approve a timesheet or ask for clarification.
07 Timesheets
Timesheet Review & Approval
- Enable employees to submit tracked or manually entered working hours, where supported.
- Allow managers to review, verify, and approve timesheets.
- Maintain a structured workflow for time reporting and operational records.
- Track
- Submit
- Verify
- Approve
08 Exceptions
Alerts & Exception Management
- Flag missing tracking data, unusually long idle periods, and attendance discrepancies.
- Help managers identify exceptions requiring review.
- Configure alerts according to organizational rules and monitoring policies.
Exceptions to review
Sample data- Missing tracking dataKarthik Menon · no data 14:00 to 16:20 High
- Long idle periodMeera Iyer · 52 min idle at 11:10 Medium
- Attendance discrepancyImran Shaikh · activity without attendance Low
Alert rules
Set by your organization
Department report
Average active hours per person per day
Aggregated across 124 employees in 5 departments
09 Team Reports
Team & Department Productivity Reports
- Generate reports for individual employees, teams, and departments.
- Compare aggregated activity metrics across selected reporting periods.
- Support workforce planning and operational reviews with consolidated insights.
10 Exports
Exportable Reports
- Export permitted reports for payroll processing, operations, and management review.
- Make relevant time and activity records available for authorized reporting workflows.
- Support informed decisions through organized and accessible data.
Export report
Sample dataPeriod
1 to 30 Sep 2026
Scope
All departments · 124 people
Only roles with export permission see this option.
Monitoring policy
Sample dataMonitoring schedule
Working hours only
Screenshot frequency
Every 10 min · blurred
| Role | Activity | Screenshots | Exports |
|---|---|---|---|
| Employee (own data) | |||
| Reporting manager | |||
| HR admin | |||
| Payroll |
What employees see
Their own tracked time, captures and the monitoring policy that applies to them, from the desktop app.
11 Privacy
Privacy & Monitoring Controls
- Configure monitoring schedules, screenshot frequency, access permissions, and data retention settings.
- Define which authorized roles can view specific records and reports.
- Provide employee visibility into applicable tracking information and monitoring policies.
- Support transparent monitoring practices aligned with company policies and applicable privacy and employment requirements.
12 Cross-Device
Cross-Device Activity Consolidation
- Consolidate activity records from approved desktops and laptops, where supported.
- Provide a unified view of available activity and time records across supported devices.
- Help organizations manage distributed teams with consistent reporting.
Unified record
Ananya Rao · Monday
Office desktop
4h 30m
Home laptop
3h 50m
Combined
8h 20m
9:0014:0019:00
2 approved devices
Bengaluru office + remote
Productivity report · last 8 weeks
Operations department
Active / day
6h 21m
Idle / day
44m
Attendance
95%
Tracked hrs
7,812
Average active hours per person per day
Week 41: 6.4h
13 Insights
Comprehensive Productivity Reports
- Review active time, idle time, application usage, attendance, and tracked working hours.
- Analyze historical activity and identify recurring trends.
- Use activity metrics as supporting information for operational reviews—not as the sole measure of employee performance.
Why COPS 360
Benefits for Your Business
Standardize productivity rules across teams and departments.
Simplify timesheet verification and approval.
Identify missing data and attendance exceptions sooner.
Make reporting easier for authorized payroll and operations teams.
Strengthen accountability through transparent monitoring policies.
Support better workforce planning with consolidated activity insights.
Built for Transparent and Responsible Monitoring
Give managers the information they need while respecting employee privacy. Configure monitoring according to business requirements, restrict access to authorized users, and apply appropriate data retention and disclosure policies.
Track Time. Understand Activity. Empower Productivity.